Executive Assistant - Energy & Utilities
Why us:
The APP Group is proud to take responsibility for creating a better future.
Our integrated service offering spans the full asset capital investment lifecycle in the sectors of Transport, Property, Social Infrastructure, Energy & Utilities and Defence.
We provide market leading expertise and advice to help tackle Australia's most complex projects and challenges, backed by our 550-strong nationwide team.
Our people manage, consult and partner with our valued clients to shape progress for their organisation and the communities they serve.
The opportunity:
The Executive Assistant within Energy & Utilities will play a pivotal role in supporting the executive leadership team and managing key aspects of the business units’ operations.
This position requires a highly organized, detail-oriented, and adaptable individual who can balance a wide range of responsibilities while maintaining the highest level of professionalism and confidentiality.
- Provide comprehensive administrative support to the executive leadership team, including diary management, travel bookings and meeting coordination.
- Act as a gatekeeper, screening and prioritizing communications and inquiries
- Oversee day-to-day business operations, ensuring efficiency and effectiveness.
- Monitor and manage budgets, expenses, and financial reports.
- Lead and support special projects and initiatives as directed by the executive team.
- Track project milestones, deadlines, and deliverables.
- Ensure cross-functional collaboration and timely completion of projects.
- Serve as a liaison between executives, departments, and external stakeholders.
About You:
With a genuine interest in the project management, property or construction industry, you will thrive working in a fast-paced environment, within a dynamic team that absolutely appreciates attention to detail and your proactive approach to work.
You will also further possess:
- Bachelor's degree in business administration, management, or a related field (preferred).
- Proven experience supporting senior leaders and their teams
- Proactive, self–motivated with the drive and commitment to make the difference to the team.
- Agile and adaptable, as the nature of our work is constantly evolving, we need people who thrive in this type of environment
- Keen interest in learning new skills and development within the administration/projects space
- High attention to detail with the ability to multi-task
- Strong relationship building and rapport building skills
- Ability to work to tight deadlines and prioritise
- Relevant and comparable experience working in an agile, fast paced and dynamic environment
- Proficient in Microsoft 365/Office Suite (Word, Excel, PowerPoint and Outlook)
- SharePoint and Microsoft Teams experience highly beneficial
A rewarding career:
Our people are our greatest asset and the biggest competitive advantage we have. How we attract, engage, and retain talent is by delivering a great place to work.
Our aspiration is to provide an engaging and diverse work environment that is underpinned by a culture of opportunity, growth, excellence, flexibility, and sense of belonging.
How we deliver value to our people:
- Strong culture and engagement
- Ongoing focus on safety, health, and wellbeing
- Embedding our purpose and values
- Flexibility that works for you and the business
- Feedback matters
- Education and training programs
- Community support and engagement
- People leadership support and programs
- Annual leave salary sacrificing options
- Staff rewards and incentives
We encourage applicants from diverse backgrounds to apply for roles at APP, including Aboriginal and Torres Strait Islander, and people of all backgrounds. If you have any support or access requirements, we will partner with you and assist you through our recruitment process.
